We recommend starting 2 to 3 weeks in advance. This gives you plenty of time to finalize the guest list, draft the menu, check for dietary restrictions, and shop for non-perishable decorations.

Always ask guests when sending out invitations. When planning the menu, try to choose dishes that are naturally gluten-free or can be easily modified, and ensure there is at least one substantial vegetarian main course option.

Consider the occasion, the venue, and the preferences of the guest of honor. Keep it cohesive by aligning the dress code, table decor, music, and signature cocktails with the chosen theme.

Avoid bright overhead lights. Instead, mix warm-toned uplighting, floor lamps, table lamps, and candles at different heights to create a cozy, inviting glow.

Keep it brief—usually 2 to 2.5 hours is ideal for children. Start with a warm-up activity, follow with 45 minutes of structured games, serve food, and end with the cake cutting.